Smart Classroom Attendance System for Coaching Institute
Built a cloud-based RFID attendance system with student management, live dashboard and parent alerts for a coaching institute with 400+ students.
The Problem
The institute was using manual paper registers. It took 15-20 minutes for attendance roll call daily, leading to lost teaching time and proxy attendance. They had no parent communication channel.
Our Approach
Discovery with the operations team, observation of the existing flow, and pilot planning with a single classroom before full deployment.
The Solution
Deployed ESP32-based RFID readers at 6 entry points backed by a Firebase cloud dashboard. Synced to a student database with daily, weekly and monthly attendance reports. Integrated WhatsApp parent alerts.
Result
Attendance roll call time dropped from 15-20 minutes to under 60 seconds. Parent alerts went out within 5 seconds of tap-in. First month: 0% proxy attendance, 4+ hours of class time saved per day.
What Yarana Web Tech Delivered
ESP32-based RFID reader hardware, Firebase cloud dashboard, student database with parent alerts via WhatsApp, full installation and training. The institute now has zero proxy attendance and saves 4+ hours daily.
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